The UPK Coordinator is responsible for the recruitment of children, curriculum development and the educational component of the UPK program and to serves as a collaborative liaison between the Corps Community Center’s Commanding Officer, the day care staff, Divisional Headquarters and our funding partners through program and procedure development, monitoring and implementation.
- Design and implement strategies to recruit and retain children.
- Implement quality improvement programs to improve the overall quality and performance of programs for curriculum, recordkeeping, parent involvement, retention, recruitment and enrollment.
- Research and monitor “best practices” in the UPK field to keep The Salvation Army competitive.
- Provide Administrative support to the Youth Development Director in the following areas:
- Provide high quality supervision of all Program staff including: completing written performance evaluations and ensuring all staff receives State mandated trainings and orientations.
- Become acquainted with the policies and procedures, and the Performance Standards and regulations of: Department of Education (DOE), Child & Adult Care Food Program (CACFP), Department of Health and Mental Hygiene (DOHMH), in order to satisfactorily interpret and enforce those policies regulations and standards.
- Meet regularly with Corps Officers and UPK Program Directors to make sure programs are in full compliance with protocols specific to The Salvation Army.
- Plan a semiannual meeting at DHQ with Corps Officers, UPK Program Directors, DOE to make sure programs are in full compliance with contracted requirements.
- Meet with Finance department, Corps Officers and UPK Program Directors to assist in formulation of budgets, preparing budgets & budget modifications when necessary.
- Assist Corps Officers & UPK Program Directors in preparing and submitting required paperwork to meet State and local licensing requirements including preparing applications and renewals.
- Conduct regular site visits to the corps and at the request of the Corps Officer.
- Along with the Youth Development Director, serve as a principle liaison to funders, DHQ, Finance, HR and any other department of The Salvation Army as necessary.
- Create unified Job Descriptions as necessary for all UPK Staff.
- Create a Program Manual for Corps Officers to have an understanding of the required contracted protocols of funders (DOE).
- Develop a Billing Timeline and Work Narrative on the billing process for use at each UPK site.
- Create a central repository of information for all Youth programs: Maintaining statistics on Site, Staff, Children served and revenues.
- Participate in the RFP process to develop funding as directed by the Youth Development Director and Director of Social Services
- Develop and/or maintain relationship with private and government funders.
- Additional duties as assigned.