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TITLE: Corps Business Administrator
REPORTS TO: Corps Commanding Officers
SUPERVISES: Accountant, Bookkeeper, Administrative Assistance, Maintenance and Driving Staff, Family Services Coordinator and Children’s Services Director
SALARY GRADE: 13 STATUS Exempt SCHEDULE: Full Time
Coordinates all property maintenance needs. Oversee property (including SRO units); recommend improvements, arrange for needed repairs, ensure that systems such as HVAC, security, electrical and plumbing are operational including preventative maintenance. Is familiar with all Corps property systems (i.e. security, HVAC, office equipment, etc.). Ensure property and personnel safety requirements are met. Obtain bids for repairs and equipment purchases and prepare requisitions for DHQ. Responsible for vehicle/fleet maintenance. Coordinate building and vehicle usage for all programs/groups.
Write letters, complete and submit reports in a timely fashion to DHQ. Ensure that proper statistics are kept for each program and that timely reports are available for the Advisory Board, DHQ, funding agencies, etc. Oversee that SRO residents remain in compliance with lease agreements. Assist in budgeting process. Seek and recommend ways to operate more cost effectively.
Assumes role of Human Relations Director and Director of Volunteers, coordinate the hiring, and termination processes for employees, coordinate other HR matters of individual employees (payroll, benefits, disciplinary matters, continuing education, etc.) with the City Coordinator. Ensure that available positions are advertised and that eligible applicants are screened before formal interviews, conduct orientation for all new employees. Ensure that employees and volunteers are cleared in keeping with Salvation Army policy. Maintain all confidential personnel (employee and volunteer) files in keeping with Salvation Army policy.
Work with program directors/coordinators to meet deadlines for reporting to funding sources and licensing agencies and to develop new programs and services. Work on special projects including Christmas Assistance Interview Process, and Distribution; December Coats for Kids Telethon, Coat Distribution Day, March-August Ladore Camper Recruitment, May Advisory Board Annual Scholarship Event and Salvation Army Week, July Open House Community Event, September United Way Day of Caring.
Attend Advisory Board and other community board meetings as requested by City Coordinator (make presentations as needed). Maintain Advisory Board member communication (minutes, meeting coordination). Be available as a speaker for churches, community clubs, United Way and groups upon request of City Coordinator. Assist with preparing news releases for special events. Work with the media to ensure best possible PR for The Salvation Army. Provide group tours of The Salvation Army as needed